Plan With Me – May 2019

May is upon us and with it Spring is coming. We’ve got some mighty travel plans in May, I’ve got a short readathon, and with the weather changing we are planning a couple of outdoor adventures. Since the month is turning out to be a busy one, and since my planning style has ever so slightly changed, I figured I would do a little Plan With Me.

I’ve talked about my own personal planning style before which is using a physical planner. I prefer to be able to write things out and see them in a physical format in front of me, rather than using an electronic calendar or notebook.

I always find it fun to see how others plan out their time, be it monthly or daily, and I find it gives me new ideas to apply to my own planning. The last time I did a planning post, I was using the Day Designer planner that had a monthly and daily layout. I still really like the Day Designer as a system, but I wanted something a little more “freestyle” for my planning. Somewhere that I could just write notes throughout the day without lines and such.

I did a little searching and found the Hobonichi planners. This is a Japanese company and they offer many different styles. The style that I used is the Hobonichi cousin and I have two notebooks, one for January to June and the second from July to December. I like that this planning system is similar to bullet journaling, but I don’t have to fill out any monthly/weekly/daily options.

So, on to my current planning set up…

Here’s the monthly view:

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Within the month I use colored highlighters (Mildliner) to highlight my posting schedule. I use Blue for A Cuppa Cosy and Orange for my other blog, The Cosy Book Shoppe. Then I use various highlighters to indicate when my husband is off of work or will be gone, or if we are planning an adventure. I like the highlighter look as it gives it a bit of a “cleaner” look to my monthly layout. As someone who wants to quickly look at a month and see what is going on on a specific day within seconds, the highlighters have been a lifesaver. Within the highlighted line I will write in black pen (Pentel EnerGel Needle Tip – .3) what specifically the post, or the trip, or the notation is. Below that I’ll write any appts, important dates, or things to note. I use the sidebar to track my reading through the month, and the bottom sections to track travel and spending.

This planner does come with a weekly outlook, which I like to use for meal planning and as a good breakdown for our week. I mark out my days and times and track my walking and daily reading. This gives me a good chance to look at my week, see where my time is going, and fit in any adventures we want to take during the week. I continue my color coordination in my weekly layout as well using the Pigma Micron Pens.

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Then we get to the day layout. This is a day on one page and has a spot for a time breakdown, a small to do list, and a large area to write on. I do a time breakdown, a water/tea tracker, I extend the to do list a couple more boxes, and use the free space to mind map/brain dump throughout my day. I’ve included a glimpse at some of the past days that give a pretty good look at these spaces. Some days are filled up, others are still pretty empty. I don’t always need to use the daily page and some days I’ll use it as a memory device to remind myself of what we did for a later journal entry or blog post (this is very typical when we travel long weekends).

So, that is my planning set up currently! I’ve been really enjoying the Hobonichi and I think it is what I’ll continue on with for the rest of this year and maybe even next year. Do you use a paper planner? How do you plan?

Planning and Writing in 2019

I’ve said it time and time before, I’m a paper and pen kinda girl. I really enjoy having a paper planner as well as a journal to write in. I feel much more “together” when I can physically write out exactly what I need to do, how I’m feeling, and future plans.

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This year I am, once again, using a Day Designer planner. These can get a bit pricey for a planner, but so far they are the only planner that I’ve found that has everything that I like. I’ve got a monthly overview, as well as daily sheets that are half page time, half page to do list. It was absolutely perfect last year and I have a feeling it will be this year as well. I like to see where my time is being spent and to kind of “plot” my days out in bits of time, so having both is a major help.

The only difference from last year to this year in terms of planning is the size. I am going down from the bigger flagship to the slightly smaller version of the flagship. I do not think I am going to need as much room this year, as I’m only blogging, homemaking and “wife-ing”/parenting (and traveling!) this year. I am not balancing a job along with everything else.

As far as journaling goes, I am doing something fun! I’ve decided to switch things up from last year. My big thing last year was to cut down on notebooks. I didn’t want to have everything spread across a million different notebooks and journals, but rather one central location for everything. It didn’t work out well for me. It’s hard to track everything in one notebook when you are doing such a variety of things and I found myself doing it less and less as the year went on. I found that if I had made notes about a blog post I wanted to write it was really annoying to have to wade past random things to find the one note I made who knows when.

So, this year I am going to go back to how it was. I am going to have my planner, and then a couple different notebooks. I’ve got one for reading and my book notes (which then comes into play for my book blog), I’ve got one for blogging (different topics, rough outlines, overall thoughts and goals), and then an actual journal. I want to try and lump everything that doesn’t fall into the book or blogging sphere into my actual journal, whether that be ideas for stories or personal entries. I don’t want to go back a few years ago when I literally had about 10 different notebooks I was using- that was a little too much. It sounds complicated, and it may be a little over complicated, I’ll find out as the year goes on. I’ve got a couple journals lined up for the first few months of the year and then I’ll purchase as needed. I plan on doing a lot more writing this year than I have in the past.

So that is my set up for 2019! Are you a pen and paper person or do you plan/write digitally?

Time Management : My Daily Breakdown

I’ve been talking about Time Management for a couple of posts now and wanted to give an example of how I apply what I’ve been talking about to my own days/weeks/months. It may seem complicated, but it actually isn’t. I just treat most of my tasks as “jobs” that I have to complete everyday. I also do have a part time job that I work the same hours for everyday. I find that I need to have a bit of structure to my days as I work from home and so this is what I do.

To start with: I use a paper planner (insert gasp here). If you’ve been following along this past year, you will know that I am a pen and paper kinda girl and prefer to write things down. It’s a kink in my brain that I just remember and feel more organized when I can write something out. I personally use and love the Day Designer planner system. There is a spot for me to mark out my time during the day, along with a daily to do list, top three priority list, and a couple other little boxes. I’ve got the perfect amount of room. I’ve used the Flagship for 2018 and loved it, although I am thinking about getting a mini for 2019.

The first thing I do is write down my to do list. I color code everything based on what it is for. Each color represents something different, household chores, appts, blog, business, work, etc. I put EVERYTHING on my to do list. Not because I need reminded of it, not because I want to feel “busier” than I am, but simply for the satisfaction of having checked it off. I won’t forget to dust the Living room on Tuesday by any means, but I like to keep track of everything that I am doing. It’s also key when you are first trying to develop a habit, or get back into a habit. I will also mark down in the notes section when a package is supposed to be delivered as our post people don’t ring the doorbell when they deliver…we’ve had packages just sit in the rain all afternoon because of this.

The next thing I’ll do is block out my times every day. I may be a little crazy about my time, but my days are usually planned to a T. I work weekdays in the afternoon for my job, so my mornings are spent with my children, writing, doing household chores, at appointments, whatever else. I’ll notate if I have a blog post or video going up that day, what time it will be at, as well as any appointments. This gives me a pretty good sign of what my actual day is going to look like and helps me narrow down my top three.

The final step is determining what my “Top Three” are for the day. I don’t always do this, but if I’ve got a lot going on, and am not sure if I will realistically get to everything on my to do list, I”ll mark down what I think I need to prioritize. Some days my to-do list becomes a list of other things (such as future posts I want to do, different things to order), things that don’t need to necessarily need to be handled that day, but that I want to remember for a future day. So, having the Top 3 can focus my mind when I do get a chance to work on items.

Once those three steps are complete I’ll briefly look at my day again and mentally block times out to accomplish what I need to accomplish. For example, I typically write my blog posts mid morning (like 10ish), while drinking my second cup, so I’ll try and make sure any cleaning I need to do is done between breakfast and mid morning. Since I work all afternoon on weekdays, any top 3 items that are non work related have to be done before 1pm and I’ll take that into account (as I don’t necessarily write everyday).

Most days I am able to cross everything off my to do list by using this system and most days I feel really productive! Of course, there are days that it doesn’t happen. I am living life and some days we just chuck the to do list and play all morning instead or I’ll spend a morning reading. That is ok and because of my time management, I know that I can make up anything missed on another day.

How do you do your Time Management? Do you have any tips or tricks?